No-shows at work are inevitable- emergencies do happen after all. But employee absenteeism is definitely something to keep an eagle eye out for because what if those rare no-show’s turn into a pattern of constant excuses. The productivity loss linked to absenteeism is immense and you don’t want to fall prey to this trap so here are some ways you can go about tackling the problem:
Employee Attendance Policies
Whether you’re a small business made up of 5 employees or have a range of departments under your control, you should establish a method of checking if/when your employees clock in for the day. Put together a policy that outlines unscheduled and scheduled leave, tardiness or any other issues. With an official employee attendance policy in place, you have a lot of solutions for different situations.
If employee absenteeism has been steadily on the rise for your company, you can’t expect this habit to drop overnight. However, you need to be able to enforce your attendance policy each time it occurs. You can’t be empathetic to your employee’s situation each time they pull a no-show and come up with an excuse later. For the first occurrence, you can let them off with a small warning but the second will trigger a more formal review. An employee informing you that they will be late will be far better than a no-show that leaves you wondering if they’re alive but have regulations for each of these scenarios that you inform all employees about.
Root Out the Cause
With some employees you might notice a pattern in behaviour. For example, each week they might show up late on a particular day. This is why having employee attendance tracked and documented is important. With the proof you’ve gathered, go directly to the source of the issue. Ask your employee why they’ve been late or pick particular days for leave etc. You might find that it is a personal factor that is affecting their attendance and by being more informed about your employee’s situations, you can find a way to work around the issue in a way that won’t impact productivity and still keep you and your employee happy.
Your employee’s absence could very well be an indication of their dissatisfaction. It’s entirely possible that they don’t feel recognized at work. Employees that are recognized and receive praise and rewards for great work are instantly more loyal to the company. You need to implement a rewards system to incentivize the employees work and makes them feel like their hard work is paying off.
Last of all, look around you. How great is your workspace? Ask your employees what they feel is missing in the space. Take a look at more modern work spaces on the Internet and figure out how you could be doing better in terms of your office’s appearance. Hire workplace health and wellbeing consultants who will handle the ergonomics. Do not underestimate the importance of your space in guaranteeing employee satisfaction. If your employee hates the space, how can they enjoy showing up for work?
With these 5 steps you’ll be able to stay on top of employee absenteeism and keep productivity levels in check!
Photo Credit : Bruce Mars